AGM probable dates...direct, or virtual or set of members?

Dear All,

I am putting these following proposals to public opinion to make matter simple and easy related to the AGM of the GFPOA. 

Option 1.

If the AGM is called to passing few important issues, can it be 

1. By the Sunday, March 29th 2015 at 10.30 to 4 pm ( before it is too hot) , or 
2. With lunch? 5th April 2015??
3. Or without lunch?
4. At Railkalyan or some other place in city?
5. Must collect Rs.300 or Rs. 500/-???
6. Must send agenda by mail or not??

Option 2. Alternatively, we can have zero expenses AGM?

Can we have email based ( a novel way) the AGM? Where by on that day, the fixed date and time, the whole matter will be send via email to everyone, who will participate in the debate. It will be hooked to whatsup also. The same will be consolidated as one resolution and everyone will download the resolutions hard copy and sign and send it, as we did last time? This is virtual AGM. 

If conduct the personal presence AGM, it will cost around minimum Rs.50,000 with all copies of the minutes, agenda, other copies of the documents. 

Option 3: 

Now yet another idea is that every Sunday, a mini AGM kind will be organised at my house with 20 people interacting with each others and those who come on that day with advance appointment and or information, they will taken care of. This will give better chance to discusses with each others and a consolidated report will be sent on these developments. 

Unlike the other issues, every members must give their open and clear feedback on this proposal. This idea will be floated in the website and facebook also along with whats up. Let us how may will come with clear ideas? 

The final call will be taken after the 9 members governing body and committee meeting on the 1st Feb 2015 at 4.30 pm to review the results at my residence. 

Thanking you,

With best wishes,

Yours sincerely,

For GFPOA (Legal),

S.Chandrasekhar,

President cum General Secretary.