AGM Expenses and Accounts

Dear All,

Having faced unwanted controversies ( created by our friends turned foes Yogesh,Purna and Narasimhan after they left us)  in the last year meeting expenses, I have taken heavy precautions and accounted every paisa of the money spent and received during the AGM on the 20th May 2012. The only payment to be made was to final payment to the photos. I have accounted the advance. Some members are keen to send this account before the final amount is paid. The deposit for the hall ( Rs. 5000) is still with them and it will be returned after deducting the electrical expanses and so on. 

Hence the provisional accounts are sent for your information and all the members approval. I do not wanted any illegal members to question my accountability since I have lived up to loyal members expectation till now. I hope you all agree with me?

Head of expenses					Amount in Rs
Hall Charges Advance					7500
Postal covers @ Rs 5 X 700 nos ( Incld GF, VWA and SSRWA)					3500
AGM Circulars			700 Nos		1400
Tent House					6170
Tent house Auto					200
Hall cleaners	2 days				600
Food @ Rs 120 per head	185 Nos	22200	Extra Rs.1700		23900
Hall Care taker					500
Photos Video advance					3500
Xerox	President address		Rs 10X300		3000
Banner					1710
Print Lunch Coupons					350
Mike					4600
Mis					500
Total Cost					57430

Source of Funds			Rs.
Collections at AGM expenses			32400
Deficit Drawn from Members contributions			25030

If,  as per the confirmation and the promise by the members to pay @ 300 is kept, the deficit would have been minimal. But close the  50 members have not paid the registration fees. Hence the deficit is made good from the members contributions. Those who have any doubts are welcome to ask the questions.

The details of the members contributions at AGM will be sent separately as soon as the cheques are realised. 

Thanking you,

With best wishes,

Yours sincerely,

For GFPOA,

S.Chandrasekhar,

President ( Legally Elected as per court order)